Setting up a music school

1. Add your teachers under Instructors and your studios under Centers. A new school already has an Online location. Turn on We teach children in Settings if you teach children.
2. In Batches, choose Add a one-to-one class. Find a pupil already at the school, or choose New pupil. For an adult or teenager aged 16 or over, give their own email and name. For a child, give only the parent’s email.
3. Choose a course or New course… and type the instrument’s name, such as Piano. The course has a Welcome lesson and is ready for classes. You can add more lessons in a draft version later.
4. Choose the teacher, location, room if needed, weekly day and time, length and dates. Add the class. Clashes are checked before anything is saved.
5. Open the class or choose Add another. The next form keeps your teacher, location, room, length and dates.

Links to staff pages need a sign-in.

An adult new to TheSkillSite joins at once and is emailed how to sign in. Someone with an account already is invited to the school and joins the class when they accept. A second instrument is added to their waiting invitation without another email.

A parent gets a family invitation naming the class. They sign in, read the notice, agree and choose one existing child or give one child’s first name. Nothing about the child is kept before consent. The admin can copy the invitation link to share it directly.

A class waiting for its pupil reserves the teacher’s time. Staff see Invited and the email on the class, class list and calendar. Once the invitation expires or is declined, it says No pupil yet. An admin can invite again, add a learner or cancel the class from Edit.

For a group class, Invite a family accepts up to 50 parents’ emails, separated by lines, commas or spaces. It shows a result and link for each, and keeps any addresses that could not be invited.

1. Choose Import weekly classes from Batches and download the CSV template. Use one row for each weekly lesson, up to 300 rows and 2 MB per file. Two instruments for one pupil take two rows.
2. Fill in the pupil’s email, or their parent’s email with child set to yes. Leave children’s names blank; the parent gives the name when accepting. Give each course a name and match teachers by their email or exact name.
3. Use a weekday and time, such as Monday and 4:30 pm. Dates can be 2026-12-01 or 1 December 2026. Dates with slashes are refused to avoid mixing up days and months.
4. Choose Check. Nothing is saved or sent. Read every row’s result, new course names and pupil counts. Fix problems, or continue with only the ready rows.
5. Choose Add classes and send invitations. Each row saves separately, so one refusal leaves the others added. Download rows not added, fix those rows and upload them again. Repeating the original file cannot duplicate a class at the same time.

Links to staff pages need a sign-in.

Open the enquiry and choose Or add a one-to-one class for them. Their email, pupil type and course are filled in. Saving links the class and invitation to the enquiry; an adult who joins at once is marked Joined.

If you replace an earlier invitation, the old empty one-to-one class stays on the calendar. Open the warning’s link and cancel it from Edit if you no longer need that time.

Links to staff pages need a sign-in.